When are Exhibitors Present?
Exhibitors are present for the entire event. Setup starts on Thursday at 3 PM, and teardown is Friday at 6 PM.
You are expected to staff your booth from 6-10 PM on Thursday, and again from 8:00 AM on Friday until the event is finished at 5:00 PM. Tear down will begin at 6 PM on Friday.
Do I need to Provide my Own Table?
You do need to provide your own table.
How big is the space?
Your space will be approximately 10X10, with corner booths having other vendors on two sides, and booths that are inline, will have vendors on 3 sides.
How many people will attend?
We anticipate approximately 150 people will attend Friday, and approximately 300 on Thursday night for the networking reception.
What Kinds of Exhibitors do you Accept?
We accept all types of exhibitors into the show each year. We strive to maintain a balance between the different types so as to offer our attendees the widest variety possible. Examples of exhibitor types include: museums, universities, retail vendors, healthcare organizations, non-profits, government agencies, professional services, and many more. Exhibitors can offer products, goods, services and information applicable to women. Many have volunteer, donor, education, and/or employment opportunities available for attendees as well. The exhibit hall in 2018 will focus on six main categories that highlight women owned business and companies that empower women. There will be limited booths available in each category. The booth category may be used for booth assignment. When applying please indicate all categories that most describe your organization. If you cannot find the appropriate booth category, please select “Other”.
How do I become an exhibitor?
You fill out the application. Once we have reviewed it, we will contact you, to finish the signup process.
You are not a confirmed exhibitor, and are not assigned a space, until you have paid your fees.
We reserve the right to limit different types of vendors, so that we have a mix of different types of exhibitors present.
What is the difference between a standard and a premium corner booth?
A standard booth is an inline booth. It is 10’x10’ and has adjacent booths directly on either side. Standard booths generally also have booths directly behind. A premium corner booth, which is exposed to traffic on two sides, only has one neighboring booth, and one located behind. It is also 10’x10’ but is more highly visible as attendees walk by.
When is the deadline to send in my exhibitor application?
There is no deadline, but we anticipate that we will sell out, so it is recommended that you get your application in early. Booth assignments are also made based on when we receive your application. It is beneficial to submit your application as soon as you have confirmed your interest in participating.
Are retail items required to be handmade?
Retail items are not required to be handmade. However, all items must be an original design, or you must have the proper license or approval to sell the items. “Knockoffs” are strictly prohibited and trademark infringements will not be allowed.
How much does it cost to exhibit?
The cost for a standard 10×10 booth is $147. A corner booth is $197. Prices include the early bird discount. Prices will go up on August 1. Discounts are non-profit organizations, 501(c)(3) classified non-profits and early bird registrations. See application for pricing grid.
What is included with my booth fee?
You get all meals, access to the vendor area, and full access to the event.You get
a listing in the Conference program (You must be registered by September 1 to be included in the program) and on the website, and an identification sign.
You may purchase one additional discounted pass for the event.
How many passes will I get for my booth staff?
You get 1 full pass for everything per booth. You may purchase one additional discounted pass.
These passes are fully transferable should your booth staff change throughout the day. Please be advised that to avoid a crowded look in your booth, show management recommends no more than two booth staff per 10×10 area at any given time.
If you need additional passes, please contact us.
If I buy two booths, do I get two of everything?
Is lunch provided for exhibitors?
Yes. Lunch is provided for Exhibitors.
How are booths assigned?
We assign on a first come-first serve basis. We will begin assigning booths spots by
Can I request a booth location?
The floor plan has not yet been set for this year’s Conference and exhibitors are placed based on the date their application was received. We are, therefore, unable to accommodate specific booth location requests. If you will require special accommodation for medical reasons or a disability, please contact Event Management.
When is move-in and move-out?
Booth move-in is at 3:00 PM before the event starts, and move-out is 6 PM after the event ends. You may begin tear down at the conclusion of the event.
I have a larger booth, can I set up earlier?
If you need a longer setup time, please coordinate with us before the event.
How do I ship things to the show?
Once you sign up, you will be given specific directions on how to mail items to the show. Final details of where and how to ship your items will be available by June 1.
Why do I need to check in during move-in?
We want to make sure that you have a positive experience, and that you have all of the information you need, correct locations, and passes you need to get into the area, and also be a vendor.
What if I need to cancel my booth?
You need to contact us at firstname.lastname@example.org to cancel your booth. All booth fees are non-refundable.
How do I register to attend the Summit?
As an exhibitor, you get a ticket to attend the event. You do not need to purchase an additional ticket to attend any or all of the summit.
Can I share a booth?
You may share your booth, however, you will need to purchase an extra ticket for the show. Your additional exhibitor will not be featured on the website, on in the book, etc.
Are there dedicated exhibit hours?
The hall is open throughout the entire Conference and maintains a constant flow of traffic during concurrent sessions as well as breaks. There will also be dedicated exhibit hall time, where attendees are directed to the area specifically. A schedule will be posted online.
Can I serve food/beverages at my booth?
You may provide food/beverages at your booth.
Is there wi-fi in the exhibit hall?
We are unable to guarantee wi-fi in the exhibit hall at this time.